Contractor Recruiting
Resource and Information
Thank you for contacting us about helping us with our year-round contracting needs!
E.V. Bishoff Company is a real estate portfolio company that owns and operates its property and buys to hold its properties for generations.
As an Owner/Operator, we work diligently at creating long-lasting contractor relationships that allow us to move quickly throughout the year in completing hundreds of projects that we have in each of our cities, every year.
In doing so, we have created a simple Agreement that articulates unit pricing and expectations. After a Contractor reviews and agrees with the terms and conditions of the Agreement and the same is approved by our Company, they are then entered into our system as an Approved Contractor and will receive work orders electronically. No longer is it necessary to quote every job.
If approved as a PRIME you will receive preferred status with the distribution of work.
Upon the completion of the work, an invoice along with the Contractor Service Request issued from this company is forwarded to our local office and will then be processed. All invoices are processed on a Net 30 basis. If an Approved Contractor needs its payment faster, they can simply ask the Project manager to process their payment on the next check run.
Historically we have found that we are a wonderful client for small to mid-size Independent Contractors that
are client focused and team focused and enjoy the simple fact that they can obtain year around work with us. They tend to be set up to operate on a production basis and understand the need to get in and get out of a project. We encourage you to get to know our local Team as they will be your primary contacts. Stop in for a
cup of coffee and visit with them when you get a chance.
After reading the above if you find our program to be something that you are interested in, feel free to schedule an appointment by calling our office 614-221-4736 to schedule a time to meet the team and to ask any questions that you may have.
Sincerely,
David W. Bishoff
E.V. Bishoff Co.
Owner Operated Properties
Once you are an Approved Contractor
As a new Contractor with our company, I thought that I would take a minute to give you a couple of pointers that will make your working with this company that much easier. The below are in no particular order.
-
When this company requests work, it will do so in a written format titled Contractor Service Request (CSR). This paperwork, will outline clearly what we need to have completed and the time period in which we need it completed by. If you ever have any questions or problems after reading the Contractor Service Request (CSR), by all means, see our City Manager.
-
After work is completed and an invoice is created, the invoice should be attached to the CSR and forwarded to our office. From there, the invoice will be reviewed for approval. Once approved, on a weekly basis, approved invoices get forwarded to our Corporate office for payment. Two check runs exist every month, one at the middle of the month and one at the end of the month.
-
In the event that your bookkeeper, or you, are ever curious as to when an invoice is scheduled to be paid, all you need to do is contact our local Manager. He has direct access with our Accounts Payable department and they should be able to answer for him when any particular invoice is in the que to be paid.
-
If an invoice, for whatever reason, is disputed, the invoice will be returned to the PRIME using a simple form outlining exactly where the dispute lies. In all cases, someone is right and someone is wrong and we ask that the dispute be handled promptly and professionally on both sides.
-
When coming to one of our buildings to complete work, it is always beneficial to have your office or Tech call in advance. Whether you call the local Building Manager, the City Manager or our Office Manager, I will leave up to you, but when a call is made in advance, we can then ensure that the necessary support is ready and waiting for you when you get to the building. Getting in this habit tends to streamline both of our efforts and eliminates a lot of the frustration that can be created.
-
Whenever possible, we ask that you assign an individual to act as the primary mechanic for our property. This way, he/she will become very familiar with the equipment and efficiencies will then rise.
-
Once you have established yourself as a reliable contractor you may be elevated to PRIME. This distinction will result in your being first in consideration for all work in your job classification.
Thanks so much for your time. We look forward to working with you.
Contactor Q and A’s
Q: How do I get work?
A: Once you are established as an approved contractor for this company, a simple letter of understanding will
be created as to pricing and work will then begin to be delivered to you via the internet.
Q: Do I need to bid the work?
A: Once you are in an approved contract with this office, the vast majority of the work that you do will be based
on established unit pricing and no bidding will be required.
Q: How do I get paid?
A: Upon completion of work, you will print off the Contractor Service Request (CSR) that was given to you to
initiate work and will attach it to your invoice for the work. This will then be forwarded to your local Manager
for his approval. He will then forwarded it on to corporate for payment.
Q: How often are checks cut?
A: We currently maintain (2) check runs every month, with the first being in the middle of the month and the
second being at the end of the month.
Q: Can I get a storage locker in the building that I can place my own locks on to avoid loading and unloading each time?
A: Yes. This is done on a routine and complimentary basis.
Q: Do you have work 12 months out of the year?
A: Yes.
Q: Who do I speak to if the job turns out to be more complicated than expected where a Change Order is required?
A: Your City Manager will be available to you at all times. If any deviation exist, a Change Order will be
negotiated and the appropriate paperwork will be delivered to you.
Q: How do I find out which of my invoices are in the Cue to be paid and when?
A: At any time a PRIME with this company can request of the City Manager to obtain their Contractor Ledger.
This Ledger will outline everything that has been paid and what is in the cue to be paid and when it is scheduled
to be paid.