Five Tips To Selecting The Best Office Space

By Mike Vannest, APR

Give yourself some time

Unless your building has burnt down (or something worse) you will have time to select your office space. Give yourself at least six to nine months to determine the space for you.

And while giving yourself the time you need……

Determine the location you want

Ask yourself these questions: Where do you want to be? Will my clients have easy access to park and reach my office? Can my employees get to the office easily? Do I have a location that allows my business to be taken seriously? How about entertainment around my office space? These are all questions that need to be thought of and thought of thoroughly.

Every area of a city has its advantages and disadvantages. Weigh your options and determine your location carefully.

Understand the size of space you need

Nobody wants a cramped space and nobody wants something so big they cannot make rent. While determining the right size is an inexact science there are some questions you can answer that will help you pick the right size:

1. Will I have at least 70 square feet of floor space per person?

2. Do I have room to grow staffing levels in line with growth projections?

3. Do I have a dedicated space for meetings with clients?

4. Are my employees going to be happy with their social/recreation areas?

Some office rental companies will even offer flexible terms in the upsizing and downsizing of your office space.

Line up and visit as many buildings and spaces as you can

Don’t skimp on this one. Searching for office space for rent in your area on Google, Yahoo and Bing will yield just about every place you need to look and will offer many choices for you to choose from.

You also have websites such as Loopnet, CoStar, Oodle, Office and Craigslist which will offer detailed descriptions of the place you are looking for. Be sure to choose at least five different locations and visit all of them.

Ask your potential landlord questions

Familiarize yourself with the way your potential landlord does business. Is their lease easy to read? What are their maintenance policies? What is their build out policies? What is the upfront cost? Are the terms negotiable? How responsive are they to maintenance emergencies? Do their HVAC systems operate correctly at all times?

You should also be sure to ask other tenants of what they think of the landlord they are leasing from.

Are you in the hunt for an office in Columbus, Cleveland, Pittsburgh or Cincinnati? Go to and see how we can help you with your office search.

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