Looking for New Office Space? These Are the Essential Questions to Ask

Finding a new office space is exciting, but there are several questions you should ask your prospective landlord during a visit. Taking the time to consider multiple factors will ensure that the space meets your company’s needs and supports long-term growth.

💡 Key Takeaway

Before signing any lease, cover all five categories: amenities, security, community, pricing, and management. The right answers can mean the difference between a workspace that holds your business back and one that helps it grow.

Top Questions to Ask Before Leasing Your New Office Space

Amenities

The right amenities can reduce daily friction, from how you park to where you take a break, so it’s worth knowing exactly what’s included before you sign. Some questions you should ask include:

1	Are amenities included in the base rent or is there an additional fee?
2	What type of equipment is offered in meeting or conference spaces?
3	Are there on-site fitness or wellness facilities?
4	How are meeting rooms booked?
5	Are there break rooms, kitchens, or lounge areas available?
6	Is parking included or paid?

Security and Access

Feeling secure and safe in your office space is essential. Beyond protecting your equipment and sensitive business information, the right safety measures can give you peace of mind when coming and going from your office. Some questions to consider about security and access include:

1	How are lost or stolen items handled?
2	What security measures are in place (keycards, cameras, on-site personnel)?
3	How is the building accessed during business hours and after hours?
4	Is there adequate lighting around entrances and parking areas?
5	How are emergencies handled and are there established safety protocols?

⚠️ Important: Don’t overlook after-hours access – it can be a dealbreaker if your team regularly works outside standard business hours.

Community

Having a sense of community is beneficial in an office space as it can not only help boost productivity but also allow you to build relationships within the company. This can provide both professional and networking benefits. Some community-related questions to ask include:

1	What type of businesses or organizations work in this space?
2	Are there community events held in this space? If so, what kind?
3	How busy does it get in the communal spaces during peak hours?
4	Are there ways to showcase my services to other businesses in the space?
5	What’s the best way to meet like-minded professionals here?

Pricing

It’s important to fully understand a location’s pricing when evaluating potential office spaces. Finding out how much rent will be can allow you to compare your options and determine the best deal. You’ll want to ask questions like:

1	Are utilities such as electricity, water, heating and cooling covered within rent, or billed separately?
2	What additional charges could I incur? Are there any hidden fees?
3	What costs are paid up front in the form of the deposit?
4	Are there any initial or setup fees when first signing?
5	What’s the termination policy?

Management or Support

The quality of management at your office space can shape your entire experience. Whether it’s how quickly your issues are resolved or how communication is handled, having a responsive and supportive team can make all of the difference. Some specific questions to raise include:

1	Is there an on-site property or building manager available during business hours?
2	What is the average response time for urgent vs. non-urgent issues?
3	How are tenant concerns or complaints typically handled?
4	Is there a system or portal for submitting or tracking requests?
5	How is communication handled for building updates or issues?

How E.V. Bishoff Checks Your Boxes

Our team has provided premium spaces for businesses since 1966, making us an established leader in the rental industry. We strive to make our office locations the ideal spaces for any business, offering benefits like:

✅ Keycard access for added security

✅ Maintenance requests that can be addressed within one hour

✅ Rent, booking, and maintenance management within our mobile app

✅ Monthly visits by staff to ensure your office meets standards

✅ On-site Wi-Fi

✅ Break-out areas

✅ Community kitchens

✅ Spaces in Cleveland, Pittsburgh, Cincinnati, and Columbus

We prioritize the satisfaction of our tenants and are here to accommodate any company no matter the size. E.V. Bishoff is here to make sure you get the most out of your office space so you can focus on the success of your business.

Explore Available Office Spaces with E.V. Bishoff

Find an office space that allows your business to thrive. At E.V. Bishoff, we offer a variety of premium spaces and are here to answer any questions you may have. Need more info on amenities, pricing, or availability? Our team is ready to walk you through every detail, so contact us today!